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Dear Reader;

Welcome back!  We received many emails with positive feedback. We will continue to bring you a monthly information page worth taking a look at. This months feature article "Back Up Your Data" is an invaluable resource.

ANNOUNCING the introduction of our Customer Referral Program. It has benefits for you and the person you refer to us. When you refer someone to us, they will receive a $20 discount off the price of service. Then, when the service is complete, you will receive a voucher for $20 to spend on your next service.

If you have a particular question or subject in mind, send me a note and I will find and share some information on the subject. Reader input is the key to a useful newsletter.

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Gregory Walther
Press-F1 Computer Service

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  2. We provide same day on-site service.
  3. We explain things so you understand.


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Feature Article

Back-Up Your Data!

OK, be honest, how often do you backup the data on your computer? Once a week, every month, ever? If you're like most people, not very often. Yet the information stored on your hard drive can be incredibly valuable. Think of your financial records, business contacts, e-mail addresses, letters and so on. Then there's your music and video collection.

What would happen if it all disappeared? How long would it take and how much would it cost to replace the missing data? Can't happen? It does happen. It happens every day for a variety of reasons:  
  • The disk drive fails for mechanical reasons.
  • Your computer is stolen--laptops are particularly vulnerable.
  • Your computer is destroyed by fire, floods or other disasters.
  • A power surge fries your machine (Make sure you have a surge protector on your computer equipment.)
  • An employee accidentally or intentionally erases data.
  • A virus infects your system, wiping out key files
  • Your hard drive crashes. Sooner or later it will fail; the only question is when.
Computer files can be restored in the event of a crash, but it will cost you hundreds or even thousands of dollars. In the meantime, you will be without essential data. If you diligently backup your system and store the backups off-site, you're in good shape. But most of us never do--until it's too late.


What to Backup

The good news is that you don't need to copy every file on your hard drive. These days, that would entail many gigabytes of data. You only have to backup your own data files, such as word processing documents, spreadsheets, e-mail, digital photos, graphics, video, music, etc. Basically, any files you've created, downloaded or that were sent to you. You probably already have copies on CD-ROMs or DVDs of your programs--Microsoft Office applications, games and such. In the event that your computer crashes, you can use those to restore the programs, or in many cases, you can download replacement programs from the Internet.


How to Backup Files

There is a variety of ways to backup your files. You can use removable media like CD-ROMs, DVDs, data tapes or external hard drives. Recordable media cost little and also provide an excellent way to share data with friends and colleagues. CD-ROMs hold 650 Mb and DVDs store 4.7 gigabytes. You can now buy external drives that store as much as 750 gigabytes of data--an excellent way to safeguard your growing music and video collection.

To backup your files, first insert the storage medium in the drive. (If you use an external hard drive, then it should appear with a letter designation in Windows Explorer.) If you use Windows, launch Windows Explorer. You'll find it in the Programs folder under the Start menu.

Now locate the files you want to copy. Place your mouse pointer on the folder or file, hold down the left mouse button, then drag it to the appropriate drive. Copying files can take a while depending on how many you have and the speed of your system.

After you've backed up all the files, open a few to make sure they copied correctly. Now remove the disk, label and date it. Finally, store your backups in a secure place, preferably off-site.


Online Storage

You can also backup your files by uploading them to a remote server. There are a number of services out there. Some will give some free space and more space for a fee. Do your home work. We don't recommend any service over another, but don't rely on this as your only backup.

After you register, select the files you want to backup from your hard drive, then upload them. There are Windows software programs that schedules your backups automatically. What could be easier?

An advantage of storing your files online is that you can access them from any computer by logging onto the Internet. 

If you follow this procedure regularly, you may sleep better at night! If you have particular concerns or general questions about backup, please call.





Press-F1 Computer Service
420 North Sacramento Street, Suite #3, Lodi, California
209-368-5252 -

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